Works with QuickBooks
Keep QuickBooks. Push verified bills straight in.
QuickBooks Online stays your system of record for the books. CheckIT reads the supplier invoice against the quote or contract, flags anything off-contract, and — once approved — pushes the bill straight into QuickBooks Online, split by cost code and retainage-aware. No re-keying, no separate integration project to build. Start today by drag-and-drop; the connection into QuickBooks is already live.
5-minute setup · No integration required · QuickBooks stays exactly where it is
QuickBooks Online records what you approve and pay; it does not check a supplier invoice's line items against your quote or contract on its own. CheckIT does that check first, then pushes the approved bill directly into QuickBooks Online as a cost-coded, retainage-aware bill, with no re-keying. That connection is live today; a QuickBooks Desktop connection is on the roadmap via a unified ERP layer.
Two different jobs. One clean split.
QuickBooks owns
- The general ledger
- AP and bill payment
- Job costing reports
- Bank feeds and statements
- Tax-ready financials
CheckIT owns
- Line-item price checks
- Quantity-vs-order checks
- Off-contract charge flags
- The dispute email draft
- Cost-coded bills into QuickBooks
The connection between the job and the books
The field runs on quotes and change orders. The office runs on QuickBooks. CheckIT is the check in between: drag in the invoice and the quote, and once it's verified, CheckIT pushes the approved bill straight into QuickBooks Online with cost codes intact — no re-keying, no separate integration to set up.
CheckIT pushes approved invoices into QuickBooks Online as bills, split by cost code and synced to your existing item list, retainage-aware and built direct — live today. QuickBooks Desktop is on the roadmap via a unified ERP layer. See all integrations
Where it fits
Stacks we see every week.
QuickBooks Online, one person doing AP
One office person keys supplier invoices into QuickBooks. There's rarely time to pull the PO or the quote before the bill posts, so an off-contract charge or a wrong quantity goes straight into the books. CheckIT checks the invoice against the quote first, then pushes the approved bill into QuickBooks with cost codes already attached — nothing to re-key.
Procore up front, QuickBooks Online in the back
Change orders and commitments live in Procore. The bill used to land in QuickBooks days later, keyed by hand. Now CheckIT sits at the handoff: it matches the invoice against the quote, and the approved bill goes into QuickBooks Online on its own, cost-coded and retainage-aware.
Spreadsheet quotes, QuickBooks Online books
Smaller crews track quotes in a spreadsheet or an email thread and pay bills through QuickBooks. Nothing used to check the two against each other. CheckIT reads both, flags the mismatch, and pushes only the verified invoice into QuickBooks — never an unchecked one.
Questions, answered.
No. QuickBooks Online stays your accounting system of record. CheckIT sits in front of it, checking the supplier invoice against the quote, then pushing the approved bill straight in. Nothing about your QuickBooks setup changes.
Yes, live today. Once an invoice is verified and approved, CheckIT pushes it into QuickBooks Online as a bill, split by cost code and matched to the item list you already use, and it's retainage-aware. It's a direct connection, not a middleman app.
QuickBooks Desktop isn't connected yet. It's on the roadmap as part of a unified ERP layer. Until then, CheckIT still works with Desktop the same way it works with any system: drag in the invoice and the quote, and it flags what doesn't match.
CheckIT reads your existing QuickBooks item list and matches each verified line to the right cost code. The bill that lands in QuickBooks is already split the way a construction accountant would split it, with nothing to reassign after the fact.
No. Checking an invoice against a quote runs by drag-and-drop with no integration required. The QuickBooks Online connection for pushing approved bills is already built and live, so there's no project to stand up on your end.
Doing this for clients rather than for your own jobs?
CheckIT for accounting firmsPush verified bills into QuickBooks
Drag in an invoice and a quote, and see the approved bill land in QuickBooks with cost codes intact.
No integration required — your stack stays exactly where it is. Free audit: one job, 48 hours, no credit card. Plans from $455/mo.