For accounting & bookkeeping firms
Your construction clients ask you to catch overbilling. You're doing it by hand.
You post the bills, code the job costs, and close the month. Somewhere in that stack is a supplier invoice charging a price nobody agreed to — and finding it means pulling the quote, reading forty line items, and doing arithmetic your client isn't paying you for. CheckIT does that check in minutes, on every invoice, for every construction client on your books.
5-minute setup · No integration required · Your bookkeeping stack stays exactly where it is
CheckIT is invoice-verification software that accounting and bookkeeping firms run on behalf of their construction clients. It reads each supplier invoice against that client's quote or contract, flags any line billed at the wrong price, quantity, or unit, and drafts the dispute email — before the bill is entered. Approved invoices can then be pushed into QuickBooks Online as cost-coded bills, so the firm's existing process doesn't change.
Stop chasing invoices through email. Most of them shouldn't need you at all.
Right now your clients' invoices arrive however each client feels like sending them — a forwarded email, a shared drive, an FTP folder, a photo from the truck — and every one of them lands on somebody at your firm to open, read, and key. In CheckIT they land in one place, get read line by line against that client's quotes, and route themselves by supplier and project. The ones where every line matches approve on their own, inside the thresholds you set. What's left is a short list that genuinely needs a person.
That short list is where the money is: 39% of construction invoices contain at least one error, and overbilling averages 2.5% of invoice value — errors that sail through a coding review, because the coding is fine. It's the price that's wrong. Checking that by eye runs the better part of an hour an invoice; CheckIT gives back about 75% of it. And when a question is the client's call rather than yours, assign it to them — their project manager answers in the same file, seats included, so the decision lands in the system instead of in a thread you reconstruct at month-end. Approved bills push into QuickBooks Online with the detail intact: line by line, on the right cost code, so the job-cost report your client bids from is built on numbers somebody actually checked.
Your firm keeps
- The client relationship and the close
- Coding, posting, and job-cost reporting
- The bookkeeping system you already run
- Month-end, payroll, and tax work
- The thresholds, and the final call on what gets paid
CheckIT runs
- One place every client's invoices land — not an inbox
- Auto-routing by supplier and project
- Auto-approval when every line matches the quote
- Line-by-line price, quantity, and unit checks on the rest
- Exceptions assigned to the client's PM, answered in-system
- A drafted dispute email when the supplier got it wrong
- Bills in QuickBooks Online — line by line, on the cost code
Where it lands
Verify it first. Then it goes into QuickBooks.
CheckIT works day one with zero integration — drag in the invoice and the quote, and it checks them against each other. When you're ready, connect QuickBooks Online and push approved invoices straight in as bills, split by cost code and retainage-aware, so nobody re-keys an invoice that's already been verified.
CheckIT reads the cost-code conventions already in the client's file and maps supplier names to the vendors you set up. You're not teaching it a chart of accounts — it learns the one your client already uses.
CheckIT connects with QuickBooks Online and pushes approved invoices in as cost-coded bills. Clients on any other accounting system work the same way they do today: drag in the invoice and the quote, and CheckIT flags what doesn't match. See all integrations
One firm, many clients
One workspace per client. Nothing crosses between them.
Each construction client gets its own workspace: their quotes, their suppliers, their cost codes, their history of what each vendor has done before. You switch between clients from one login and the data never mixes. Seats are unlimited, so the bookkeeper doing entry, the controller reviewing, and the partner signing off all work in the same file at no extra cost.
Set the client up
Drop in their quotes and contracts as they arrive. No data migration, no import project, and nothing to stand up on the client's side.Run the invoices
Every supplier invoice gets checked against the quote before it's entered. What's off comes back with the line, the agreed price, and the dollar difference.Hand back the finding
Your client gets a drafted dispute email they can send as-is. You get a verified invoice you can post without wondering what's buried in it.
How it prices out for a firm
Each client you run is a location. Pricing is per app, per business location, per month, with unlimited seats — so one construction client on Contractor | Projects runs $455 a month, and a second client is a second location. Prepay the year and one month is free.
If you're running enough clients that the math needs a conversation, have it with us.
Why this one is different
Construction AP doesn't behave like the AP you were trained on.
General AP starts from a purchase order: match the invoice to the PO, match the PO to the receipt, post it. Construction starts from a quote — a price a supplier committed to weeks or months before the material ever shipped. The PO, when there is one, was written off that quote. So the question that decides whether your client keeps their margin isn't did we order this? It's is this the price they gave us? — and 3-way matching never asks it.
Quote-to-invoice, not invoice-to-PO
The agreed price lives on the quote, not the purchase order. A supplier can bill exactly what the PO says and still bill the wrong number. CheckIT checks the invoice against the quote your client actually accepted.Supply-house billing drift
Material prices move between the quote and the delivery — copper, PVC, lumber, fuel and freight adders. A quote honored in March gets billed at May pricing one line at a time, and nobody in the office has the March number in front of them.One quote, five deliveries
A single quote gets billed across partial deliveries over two months. Each invoice looks reasonable alone; the overage only shows when you add them all back against the original quote. CheckIT keeps that running total per quote.Job cost, not just the GL
A wrong line doesn't only cost money — it distorts the job-cost report your client makes bidding decisions from. Verified lines land on the right cost code, so what you hand back matches what actually happened on the job.
Questions from the firms.
Yes — that's the normal setup for a firm. Each client gets its own workspace holding their quotes, suppliers, and cost codes, and nothing crosses between them. You switch clients from the same login, and seats are unlimited, so your whole team can work in any of them.
No. CheckIT verifies the invoice before you enter it. QuickBooks stays the system of record for your client's books. Once an invoice is approved in CheckIT, it can be pushed into QuickBooks Online as a cost-coded bill, so nothing gets re-keyed.
Each client you run counts as one business location. Pricing is per app, per location, per month with unlimited seats — Contractor | Projects is $455 a month — and prepaying the year gets one month free. If you're running enough clients that the math needs a conversation, talk to us.
No. Your client keeps sending invoices and quotes the way they already do — email, a PDF, a photo from the truck. CheckIT reads what you already receive. Nothing gets installed on the client's side and their software doesn't have to connect to anything.
About five minutes for the first client. Drag in an invoice and the quote it came from and CheckIT checks them against each other on the spot. There's no data migration, no implementation project, and no integration required to get a result on day one.
Your firm is the customer. You buy CheckIT and run it on your clients' invoices — there's nothing separate to enroll in, no commission, and no markup for you to administer. Firms that bill it back to clients as part of an AP service do that on their own terms. If you're running a lot of clients, the volume side of it is a conversation.
Want the QuickBooks detail, connection and all?
CheckIT + QuickBooksRun one client's last invoice through CheckIT.
Drop in a supplier invoice and the quote it came from. You'll see every line that doesn't match, in minutes, before it hits the books.
No integration required. Your bookkeeping stack stays exactly where it is.